Public Protection Committee
Minutes of 10:00 A.M., September 9, 2009 Meeting
Town Office Meeting Room
A list of abbreviations may be found at the end of these minutes.
I. Call to Order
The meeting was called to order at approximately 10:02 A.M. by Chief Bender.
II. Roll Call of Members
Attendance Present Attendance Present
“Voting Members (9 total)” Citizen Rep. Kathy Branch (Kathy) No
Citizen Rep. Mary-Lee Bayne (MLB) Yes Pub. Works Dir. Tony Smith (TS) Yes
Citizen Rep. Katie Bell (KB) Yes Police Chief Jim Willis (JW) Yes
Fire Chief Mike Bender (MB) Yes “Non-voting attendees/at large”
Harbormaster Shawn Murphy (SM) No Town Mgr. Mike MacDonald (MM) No
NEHA Joanne Robbins (JR) No BOS Liaison Rick Mooers (RM) No
Citizen Rep. Dennis Shubert (DS) Yes MDWD Mgr. Paul Slack (PS) No
Citizen Rep. Sharon Gilley (SG) No Basil Mahaney (BM) for JR-NEHA No
MLB arrived at 10:08; Kathy and SG called Chief Bender and told him they would not be in attendance; Selectman Jean Bonville and Sumner Roulon-Miller were in attendance for the entire meeting as members of the public.
III. Discussion/Approval of Minutes
Minutes of August 12, 2009: Motion made and passed to accept the minutes: 5-0 (DS-JW).
IV. Unfinished Business
MB summarized the discussion about moving PD into the MRm held at last night’s BOS meeting. The BOS said they appreciated our efforts but had, based on comments from the general public, decided that subdividing the space was not a good idea so let’s leave it as it is. MRM pointed out during that meeting that the move would be a short-term solution only.
JW and KB suggested we explore the proposed additions to the town office and that we will educate the BOS on the various options proposed a few years ago.
MB stated that the BOS wants something from us to act on at the 2010 town meeting.
SRM said we should be basing our work on the square footage of space each department needs.
DS stressed once again that we need to review all options and we are now at the point to consider new space, including an expansion of the town office. As we do this, we need to keep regionalization in mind and its affects on an expansion. MB interjected that regionalization has a political component.
KB asked if we were given a budget to work within as we look at options. DS said no we do not but we are not at the point where we are able to consider option costs yet.
DS then handed out the options A and B sheets he had prepared (10:25). MLB asked if we had town owned land other than that at Sargent Drive (suitable for a new building). MB explained briefly about the land under consideration for use adjacent to Pedder’s Corner near the Bangor Hydro substation.
All committee members agreed to consider a combination PD-FD building. JW explained to MLB that the committee’s ranking system ranked PD-FD-PW in order of priority. He also explained that the PD and FD can share common space – locker room, lunchroom, meeting room, etc. He went on to say that his work over the years was based on instructions to him to make PD fit into existing space, e.g. the TO addition, the museum and the MRm.
JW explained that the recommendations in the SLAM report were driven by Admin. MB stated that our next step is to look at the sketches for the TO addition prepared by SLAM with their three options and that prepared by JW and TS, the latter having been provided to E.L. Shea and Cadillac Builders for pricing.
It was agreed that MB will put together a sketch similar to the one JW did for the MRm for
the PD showing space needs. It was also agreed that TS, JW, MB and MRM will get together to discuss space needs with the department heads and MRM listing their needs then basing a design for their respective spaces on this list.
JW stated that he would distribute the SLAM report to all members. He will contact SLAM to get an e-version of it.
V. New Business
It was decided to start meeting the second and fourth Wednesdays of the month. We will meet September 23rd, October 14th and 28th and November 10th (a Tuesday) and 25th.
VI. Adjournment
The following action was taken: Motion to adjourn at 11:24 A.M. Motion made and passed: TS-JW (6-0).
VII. Next Meeting
The next meeting is September 23, 2009 at 10:00 AM at the NEH MRm.
Abbreviations Description Abbreviations Description
Admin Administration Department PS Pump Station
BH Bar Harbor PT Part-time
BOS Board of Selectmen PW Public Work’s
COC Chamber of Commerce SLAM Original Architects for TO`
FD Fire Department SH Seal Harbor
FF Fire Fighter SV Somesville
FT Full-time SWH Southwest Harbor
MDWD Mount Desert Water District SRM Sumner Roulon-Miller
MMA Maine Municipal Association TO Town Office
MRm Meeting Room WC Warrant Committee
NEH Northeast Harbor WWTP Wastewater Treatment Plant
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